Job ID: 352624
Location: NRRI Duluth
Job Family: Finance
Full-Time / Regular
Employee Class: Civil Service
About the Job
Professional accounting requires the application of general accounting principles. Work includes but is not limited to purchasing, processing of accounts receivable/accounts payable, budget review, monitoring and reconciling of sponsored and non-sponsored accounts, preparing internal and external accounting reports, preparing budgets and budgetary projections, reviewing and preparing data for audits. Responsibilities require the use of PeopleSoft as well as other automated financial systems and software. Reconciles sponsored projects and prepares and delivers monthly and quarterly financial reports to Directors and PIs. Post Award grant support, re-budgeting, no cost extensions, etc. in support of NRRI and the Portfolio Management Office. Serve on NRRI Finance and Grants Teams. Provide backup and support to NRRI Finance, Grants, and administrative teams as needed.
This position serves both NRRI locations in Duluth and Coleraine, MN. This person can work out of either location with the opportunity for a hybrid flexible work arrangement.
- Perform purchasing duties following the University of Minnesota standards. Purchases made via standard purchase orders, contracts for professional services and procurement card for operation of the facility. Includes preparing requisitions, expediting requisitions, change orders, cancellations, submitting capital asset documentation and procurement card reconciliation for NRRI staff.
- Initiate payment of invoices after verifying receipt of items and accuracy of invoices.
- Provide support to NRRI staff to ensure purchases are processed in the most efficient manner possible while practicing University purchasing policies and procedures.
- Train, organize and reconcile Purchasing Card transactions in My Wallet for NRRI employees.
- Assist staff with procurement card procedures and Chrome River usage.
- Backup for other NRRI Staff that do purchasing and purchasing card reconciliation.
- Participate in the creation and upkeep of procedural documents and forms. Maintains records and reports for capital equipment purchases, service agreements for management of these processes and procedures.
- Participate in NRRI Finance Team Meetings and planning.
- Assist Finance Manager and NRRI Accountant as needed.
- Other duties as assigned.
Post-award Grants & Contract and Project Administration:
- Grant/Contract/Project account initiation, receiving and entering NOGA, project set- up, communicating information to PI, Finance, and support staff, ongoing involvement, and initial point of contact during project.
- Reconciles sponsored projects and prepares and delivers monthly and quarterly financial reports to Directors and PIs. This includes reconciliations, auditing, reporting, projections, and approving or denying expenditures based on administrative requirements. Identifies funding and compliance issues and recommends solutions. Provides internal checks and balances with review of financial documents, ensuring they are within the regulatory guidelines and University Policy. Verifies expense documentation throughout the grant/contract period.
- Communicate or meet with PIs as needed, at least monthly, regarding account status; analyze financial activity and prepare monthly financial reports.
- Work with PI, NRRI Grants Team Members, and Certified Approver on re-budgeting of grant/contract/project budgets, and to prepare and process No Cost Extension requests, and modifications.
- Work closely with NRRI Finance Manager/Certified Approver and Post Award Accountant in management of project, grants, and contracts.
- Provides grant and contract financial support. Communicate and coordinate with PIs and staff from multiple departments, colleges and central units, Sponsored Projects Administration (SPA), Sponsored Financial Reporting (SFR), and NRRI Staff on project budget management to meet requirements and deadlines. Work with SPA and SFR with project renewals, no-cost extensions, re-budgeting, and close-outs.
- Monitor Cost Share accounts and work with NRRI Finance Manager to ensure compliance.
- Develop systems and processes for record keeping and maintain grant/contract databases, files, metrics, and update internal systems in a timely and accurate manner. Collaborate with Grants team to develop procedures. Train others in these processes and tools as necessary.
- Participate in NRRI Grants Team meetings, planning and other duties as assigned.
Project Management Support:
- Support the Portfolio Management Office on data input, data analysis, and general project management assistance using various University of Minnesota and NRRI-specific reporting and project systems and software.
Other duties as assigned.
- Provide backup and support to NRRI Finance and Grants Team members.
- Backup effort reporting and payroll entry support.
- Other NRRI Employee and Administrative work as assigned.
• BA/BS OR a combination of education and experience to equal at least 4 years.
• Strong organizational, time management, analytical, and planning skills with demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks to successfully meet all deadlines.
• Demonstrated commitment to quality, attention to detail and providing the highest quality services to internal and external customers.
• Ability to work independently with a high level of initiative, accountability, and follow-through on complex and sensitive issues
• Excellent teamwork skills with the demonstrated ability to effectively communicate and interface with all levels of the organization, both verbally and in writing.
• Demonstrated ability to proactively identify and resolve complex problems.
• Familiarity with University systems such as PeopleSoft, EFS, UM Reports, University and sponsor accounting; and other business software systems including MS Word and Excel, Google Docs and Shared Drives.
About the Department
The Natural Resources Research Institute was established by the Minnesota legislature in 1983 as an applied science and engineering research organization to inform state citizens and decision-makers while leveraging the power of the University of Minnesota. NRRI is guided by the forward-looking charter provided by the Legislature to foster the economic development of Minnesota’s natural resources in an environmentally sound manner to promote private sector employment.
NRRI’s mission is to deliver integrated research solutions that value our resources, environment, and economy for a sustainable and resilient future. We are a mission-driven, project-focused team working to create opportunities for natural resource stewardship.
With industrial-scale facilities in Duluth and Coleraine, MN, NRRI works across five strategic research platforms. These platforms address Minnesota’s soil, forest, water, and mineral resources:
• Applied Ecology and Resource Management
• Minerals and Metallurgy
• Materials and Bioeconomy
• Data Collection and Delivery
• Commercialization Services
Working at the University
At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off.
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship.
- Low-cost medical, dental, and pharmacy plans.
- Healthcare and dependent care flexible spending accounts.
- University HSA contributions.
- Disability and employer-paid life insurance.
- Employee wellbeing program.
- Excellent retirement plans with employer contribution.
- Public Service Loan Forgiveness (PSLF) opportunity.
- Financial counseling services.
- Employee Assistance Program with eight sessions of counseling at no cost.
Please visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To apply for this position, go to http://www.umn.edu/ohr/employment/ and search for job opening 352624. You will be given the opportunity to complete an online application and attach a resume and cover letter. Additional documents may be attached after submitting your application by accessing your "My Activities" page and uploading documents there.
Complete applications must include:
- Cover Letter
- Current Resume
- Contact information for three professional references
First submit the application with a cover letter and CV/resume. Then return to the “My Activities” page to attach the additional documents.
Email application procedure questions to email@example.com.
To request an accommodation during the application process, please e-mail firstname.lastname@example.org or call (612) 624-UOHR (8647).
If you need a reasonable accommodation for any part of the application and hiring process, please contact a University of Minnesota Access Consultant at 612-624-3316.
If you have started receiving retirement annuity payments from the Minnesota State Retirement System (MSRS) or Public Employees Retirement Association (PERA) your eligibility for this position may be impacted. Please contact OHR Benefits at 1-800-756-2363 for more information.
Veterans and individuals from underrepresented groups are encouraged to apply.
The University of Minnesota is an Equal Opportunity Educator and Employer.
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The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
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